Responding to online reviews takes three hours out of hotel manager's week

By Emma Eversham

- Last updated on GMT

Related tags: Choice hotels europe, Hotel

Hotel managers now spend an average of three hours a week monitoring and responding to reviews left on websites
Hotel managers now spend an average of three hours a week monitoring and responding to reviews left on websites
Reading and responding to posts left by guests on online review websites takes up to three hours out of a hotel general manager's working week, a survey has shown. 

The European Hotelier Pulse Check, which questioned 114 Choice hotel managers across Europe, found that, as more guests are leaving comments about their businesses on review websites such as TripAdvisor and via social networks, many hotel managers are having to dedicate time out of their day to respond to them. 

Overall, 61 per cent of the hoteliers in the UK, France, Germany and Italy, spent one to three hours responding to online reviews while in the UK the figure is higher at 70 per cent. 

At De Vere properties, the time spent is slightly lower, but Calum Russell, commercial marketing director, De Vere Hotels and De Vere Village Urban Resorts, told BigHospitality that monitoring and responding to online reviews has become an important role for the modern hotelier. 

"Customers no longer seek their information about a property just from the hotel website, but will now refer to review sites and comments on hotel booking sites, so we have to be savvy and make sure we are aware of what people are saying about us," he said.

"Customer feedback has now become very public so it's important to have processes in place to handle this. We have a standard to respond to every comment – both positive and negative - within 48 hours so the time spent on online reviews can be a couple of hours a week for each hotel, but will vary from property to property."

Monitoring the web

While more guests make use of emerging technology to make their views known, the hotelier is also following suit, with many opting to use monitoring tools to help make the process less painful. 

"To make it easier for our management teams we have invested in a tool called ReviewPro, which helps us to gather comments about De Vere properties from across the web and enables us to respond quickly," said Russell. 

Duncan Berry, UK chief executive of Choice Hotels Europe, said his company was making Medallia, a special review monitoring platform available to its franchisees and general managers.

“GMs spend a lot of their week responding to customer feedback. While this is a key part of their role, we are delighted to offer them a quicker and smoother process that will free them up to step up marketing activities which is their number one business goal for 2013," he said. 

Choice Hotels Europe's survey also found that hoteliers were engaging more with social media. The number of hotels creating a profile of their business on social networking sites rose to 58 per cent from 47 per cent the previous year and 43 per cent regularly post news and information on social networks now compared with 33 per cent in 2011. 

TripAdvisor for business

The news comes as TripAdvisor reported that 50,000 hotels and other accommodation providers are now signed up to its Business Listings service. Adding a Business Listing to a hotel's TripAdvisor page enables the company to gain a greater visibility through the site's Special Offers and Mobile Upgrade features to help drive bookings. 

“TripAdvisor’s recent Business Listings and Partnerships milestones are evidence that a growing number of hoteliers and other travel brands around the world are embracing TripAdvisor, its content and services,” said Christine Petersen, president of TripAdvisor for Business.

“A strong online presence is vital for accommodation businesses today. We’re seeing more and more brands adopt TripAdvisor Business Listings because it’s a nimble solution that helps accommodations upgrade their online and mobile presence, and we are continually innovating to help them maintain a competitive edge.”

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Responding to negative reviews is an excellent practice

Posted by Henri Isenberg,

I am impressed by business owners that take online reviews seriously. Even though hotel and business operators dislike negative reviews, the fact that someone takes the time to respond to them is impressive. ReviewInc has lots of research on this vary topic and I invite your readers to explore it.

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Only three hours?

Posted by Bob Finch,

As an occasional hotel user (about three to five times a year), it surprises me that only three hours a week is spent on this.
IF I were an hotel manager, I would have an employee read all comments, as part of their job description, and bring me an analysis on a daily basis. The important thing is to DO SOMETHING ABOUT IT, and report that back to the customer. After all if a customer is not satisfied then that is one future customer lost, and potentially a lot more.
Obviously it is not possible to do the impossible, but customers can usually see what is wrong and if their views are not attended to - there's another closure.
Complacency breeds contempt.
And another thing, ensure that senior managers sleep in the rooms often, and use the showers - Oh the showers! Not many get it right even after spending loads of money. It's not money that makes a shower good to use, it's experience.

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Just 3 hours?

Posted by Ross Boardman,

The line between the social web and review sites is very blurred. If you have put yourself out there on Twitter, Facebook, Google etc then you have a lot of places to listen to.

A big issue for either the reviewer or the venue is transparency. Most of this is done with true intention. However, we all know places and people who don't tell the truth.

It is easy to hide on the web. This means that venues have to actively police their reputation, good or bad.

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